Suscriptor E-Archive is solution prepared for Protocol and Archive management, in accordance with aplicable law and support centralized and/or decentrilized management of incoming and outgoing documents. It provide organizations with one system to capture, classify, archive, dispose and retrieve their mission critical business content to ECMS and 3rd party applications through one unified web interface.
Capture allows easy processing important information locked in paper-based and electronic documents. This feature helps to improve employee productivity and collaboration, reduce transaction times, and increase document security. Capture allows easy web scanning compatible with all TWAIN compliant devices (32-bit & 64-bit), including scanners, digital cameras and capture cards.
Documents may be classified according to their subjects or according to other attributes. System provide rule-based or supervised classification with ability to manage type of classification (Public (incoming or outgoing), Internal, Confidential, Top Confidential, etc.) as well as other sub attributes classification (such document type, author, etc.).
During archiving process documents together with apropriate metadata are stored into appropriate repository (File System or ECMS) and database. If necessary structured and unstructured data can be passed to 3rd party applications for further processing.
Suscriptor provide preparation for disposal and record tracking of physical documents. Paper documents can be disposed to Archive depot storage (with or without marking with barcode labels) as well as to The State Archives. For both location all required document disposal documentation and reports are available and system provide complete document record tracking of disposed content.
Electronic retrieval of documents is possible with easy download of stored electronic documents. Also retrieval of already disposed paper documents is possible through preparation of all necessary documentation and requests.